Mailing business checks can be daily routine for companies dealing with several invoices or numerous employee payments. You want to make sure that your business check is addressed properly so that it will make it to the intended recipient on time. However, if you deal with hundreds of these checks each day, it may become a bit overwhelming if you don’t have a system. Luckily, we’ve put together a few tips to help you through the process.
Purchase Business Envelopes: The first thing you will want to do is purchase business envelopes and business forms with your company’s name and logo on the front. Not only will this make the letter more professional, but it will help your recipients know they are receiving mail from your company.
Buy Stamps in Bulk: Instead of spending an outrageous amount on stamps each week, purchase your stamps in bulk and save your company a bit of money. You can easily find stamps in bulk at the USPS store online. Just make sure that the stamps you purchase will work for the mail you have to send out.
Clearly Mark Addresses: Instead of spending minutes out of your day carefully writing out each recipient’s address, print out the addresses on sticky paper instead. This will look more formal and will help prevent any mistakes that you may make in your handwriting.
When writing a business check to a supplier or creditor, you need to take a few more careful steps than you would when writing a simple personal check. Although business checks are similar to the format of personal checks, there are still a few differences you need to keep in mind.
Who Is the Payee?: It is sometimes difficult to determine the correct payee name for a business check. When paying a contractor or supplier, you shouldn’t automatically assume that you should make the check out to the name of the business. Check out your invoice forms to find the correct payment details.Fill Out the Correct Details: Again, use your invoice folder as a reference to filling out the correct details for the rest of the check. If you have any questions, or are unsure of what information to use, don’t be afraid to call the business and ask. They would rather have you send them a proper check than one that they will be unable to use.
Sign and Record the Expenses: Even though this is a business check, you still need to sign with your proper name. The signature must come from someone who is signed onto the company’s financial account. You will also want to record the payment in your business account folder. This will help you keep track of both payments and overall finances for the company.