Anything said has to be recorded in written format so that it can be used for reference. It is an age old technique being used for centuries together. Earlier transcripts have helped historians to learn about previous civilizations. If not for these written scripts it would have been impossible to learn about the culture and practices of the ancient man. Transcripts have been helpful in recreating our past. Similarly, in modern day, audio transcription services are inevitable. Depending on the type of audio transcription services can be availed. Legal, business, medical, media, etc are some of the transcription services that can help organize a business.
Any speech can be converted into written format that has been recorded in some form of AV recording. Though other types of recordings are also accepted but the quality of the output depends on the recording. Students may require copies of the speech given by the lecturer so that it will be easy for them to refer and study. Moreover when the speech is on they can concentrate on the subject instead of taking notes. This way they can absorb the content of the speech effectively. Speech can be stored conveniently in written format. It is basically meant for archiving purpose.
The audio transcription work can be sent through email to facilitate easy proofing and changes can be made without having to ship proofs again and again. Once the final copy is received prints can be taken for the storage. Printed material can be stored conveniently when compared to content being stored on magnetic tapes. You can just pull out the paper whenever the need arises. There is no need to look for a computer to read the tapes. For this convenience print outs are taken once the transcripts are ready. Another reason for taking prints is because magnetic medium is not reliable and has a short shelf life.
The recording of the speech should be done by the client. It is important to check with the audio transcription company what type of recorder needs to be used. For easy transcription, the right kind of recorder needs to be used. The more clear the voice of the speaker the easier it is to transcribe the speech. But with the advancement in modern communication tools it has become simple for the audio transcription company to complete the work within the deadline. Even the best of software does not put an end to proof readings. So the transcriptionist has to spend some time on proofreading and grammar as well. A careful analysis can ensure error free output.